Block-Gift Program Policies and Procedures,

Including Critical Dates

The following 2021-2022 critical dates and report filings must be met:

JULY 1st – FIRST DAY OF THE BLOCK-GIFT CYCLE

Initial Funding of one-half of the total Block-Gift

All documentation must be signed and returned prior to this initial disbursement (funding).

NOVEMBER 1st

Progress Report is due. At the II-VI Foundation, we believe that communication skills – both verbal and written – are an important part of the student development process and a key professional skill. We encourage the students, with their advisors’ counsel, to prepare the required Block-Gift program progress reports to practice these skills. ONE report should be filed for each Block-Gift program. Students should collaborate to produce ONE report.

This brief, EIGHT PAGE MAXIMUM, student composed technical report should describe progress to date and include:

  • Short and Concise Summary

*Begin the report by reviewing the project goal, citing important results that were accomplished in the project period to date, and outlining future activity for the next period with a simplified schedule.

  • Results

*A description of key results supported by illustrations and a discussion of the significance of the experimental or theoretical findings.

  • Conclusions

*A description of conclusions drawn from the research results and the importance thereof.

  • Future or Planned Work

*Identify the technical challenges to be addressed going forward.

  • Current education/degree status of all students working on this project

  • Presentations, Degrees Granted, Conferences Attended, Publications,

*List any presentations made about the research results, degrees granted to students involved in the research, conferences attended and articles published about the research. Please include copies of articles whenever possible.

FIRST WEEK OF DECEMBER

Invitation letters are sent informing institutions of the opportunity to submit a White Paper Proposal/Application for the next Block-Gift cycle.

FIRST WEEK OF JANUARY

Second funding of the cycle, disbursing the second half of the Block-Gift

FEBRUARY 15th

This is the APPLICATION date and RENEWAL APPLICATION date. Any institution seeking initial or follow-on funding for the next cycle must apply using the appropriate application form found at the Foundation’s website (www.ii-vifoundation.com ). The applications change annually. Please make certain you have the one with current Due Dates. This will act as a second update on the research topic for renewal requests.

II-VI Foundation is focused on educating the next generation of engineers, scientists and mathematicians. Generally, we do not allocate resources to post-doc efforts but when we do their compensation falls within the “professor’s salary” section of the budget as they are no longer students. All Block-Gift programs must have students and student education as its’ primary focus.

MARCH - APRIL

Those institutions who applied on February 17th will be informed of the Selection Committee’s decision. Assuming a favorable decision, a follow-on visit may be scheduled and new documentation must be signed.

Upon notification of funding, institutions must supply the II-VI Foundation Office with the following information:

  • Person signing the gift documentation (Memorandum of Understanding) and their title

  • Address where the Memorandum of Understanding should be sent

  • Check payee

  • Address where checks should be mailed

APRIL - MAY

Upon receipt of the Memorandum of Understanding, both copies should be signed with one copy returned to the II-VI Foundation.

JUNE 30TH – LAST DAY OF THE BLOCK-GIFT CYCLE

JULY 15th

This is the Final Progress Report for the cycle which ended June 30th. This should be prepared by the student and be concise totaling only two pages with no figures. It should include:

  • Key progress highlights,

  • Brief description of any outstanding issues,

  • A list of articles published, presentations made, degrees granted and conferences attended.

AUGUST 31TH

A Budget Reconciliation is due. Use the II-VI Foundation Budget Proposal and Reconciliation Form that you submitted with your initial proposal. Complete the orange sections. This would compare the initial proposal budget against how the funds were actually spent. It is required prior to the second disbursement for the next Block-Gift cycle.

SEPTEMBER 1ST

FOR NEW BLOCK-GIFT TOPICS you must submit a one-page Research Concept Summary by this date.

We encourage electronic submissions. Please submit all proposals, reports and reconciliations to:

II-VI Foundation, Attn: Block Gift Program, info@ii-vifoundation.com

Questions or concerns? Call 412-206-0580.